Cancel
Return to Job Search
Kerry Foods Limited

Executive Personal Assistant

Kerry Foods Limited

  • Kildare
  • See description
  • Permanent full-time
  • Updated 10/01/2018
  • Kerry Group
this job is expired
Apply Now

Description

We are delighted to be recruiting for 2 x Executive Personal Assistants. 1 on a full time basis and the other on a part time basis (18.75 hours a week) for our Kerry Foods offices in Naas, Co Kildare, Ireland.

 

At Kerry Foods we are passionate about Food! We are also passionate about our values and our people. This is because we know our people are key to delivering the quality and innovation our customers and consumers demand. To continue to support our Senior Leaders I am deligihted to be recruiting a FULL TIME and a PART TIME Executive Personal Assistant / PA to join our team in Naas, Ireland

PURPOSE OF THE POSITION

To support a number of key senior stakeholders in the smooth running of the business by managing all administrative elements and assisting on projects as required.

KEY RESPONSIBILITIES

1.

Act as a professional representative of a number of key senior stakeholders at all times.

2.

Maintain full proactive diary management for key stakeholders.

3.

Arrange all travel requirements for key stakeholders in accordance with Company travel policy and process expenses claims.

4.

Provide support to key Stakeholders departments as required.

5.

Ensure meetings are correctly prepared for and followed-up including

booking meeting rooms, ordering catering, room preparation, circulating agenda, typing and circulating minutes (ideally within 24hours).

6.

Compile, prepare and edit PowerPoint presentations in advance of meetings for key stakeholders.

7.

Proof read all outgoing correspondence ensuring accuracy and attention to detail.

8.

Proactively identify and implement ways to improve processes and ensure general efficiency for key stakeholders.

9.

Maintain filing systems in an organised and accessible manner.

10.

Liaise with Admin support in UK/Ireland to ensure that a full Annual Calendar of routine meetings are in place, and adhered to throughout the month/year.

11.

Organise and co-ordinate meetings, conferences and travel arrangements both on site and off site.

12.

Maintain office equipment and arrange for repairs where necessary.

13.

Liaise with key internal and external stakeholders/suppliers as required. Process all relevant SAP actions as and when required.

14.

Event Management - e.g. Co-ordinate and organise the annual Christmas party and Children's Christmas Party, BI Conference & Sales Conference and any other events as required.

15.

Contingency Contact for Facilities Management for HR.

16.

Holiday and sickness support for other PA

17.

Organise external customer meetings when required.

18.

Ownership & processing of company credit card expenses each month.

19.

Reception cover as required

20.

Other additional Ad-Hoc duties as required.

Essential

Desirable

Education

· Educated to Leaving Cert level

· Experience of SAP

Relevant professional qualifications

Technical

· Expert in MS Packages particularly PowerPoint

· Proficient in Microsoft Outlook

· Strong Administrative, & organisational business support skills

· Excellent telephone manner

· Ability to multi-task and work calmly under pressure

· Initiative to work effectively in a team environment

· Attention to detail and high level of accuracy

· Effective Time Management skills

· Strong organisational and planning skills

Behavioural

· Ability to adapt effectively to changing priorities in a fast moving environment and work effectively under pressure

· Flexible approach in responsibilities, stakeholders and functions

· Approachable and an ability to develop effective working relationships

· Excellent written, Oral communication & interpersonal skills

· Forward Looking, self-motivated and a 'can do' attitude.



To apply for this position please click here

Ref: 2017-11568_1513791690
Apply Now
Report This Job

Kerry Foods Limited

Kerry Foods Limited

 

View Employer Profile

Show More

Similar Jobs for you

Email me jobs similar to: Executive Personal Assistant

Please enter your email address

Please enter a valid email address

We use cookies to customise our website for you, giving you the best possible user experience. If you continue without changing your settings, we’ll assume that you are happy to receive this personalisation. Find out more about our cookie policy

Accept & Close