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Certus

Completions Assistant

Certus

  • Belfast
  • See description
  • Fixed term contract
  • Updated 06/07/2012
  • Certus Careers
this job is expired
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Description

Completions Assistant, Certus, Belfast, +35312675700

 

Job Purpose

 

The purpose of this role is to provide timely and effective administrative support  for the Operations Team

Role Responsibilities

  • Handling telephone calls and queries in a prompt and efficient manner.
  • Sorting and distribution of incoming and outgoing post
  • Efficiently and effectively execute administration tasks for the team
  • Ensuring data/records are kept up to date through accurate data checking, classification, input, filing and database management.
  • Support and assist in the collation and provision of relevant MI for the purpose of monthly reporting to Certus Senior Management as appropriate.
  • Support and assist in the imaging and filing process.
  • Handle confidential information and maintain the security of all records and files.
  • Perform other administrative tasks using independent judgement and discretion including preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
  • Timely escalation of issues to team leader.
  • Adhere to policies and procedures in relation to all aspects of the role.
  • Ensure compliance with all relevant legislation at all times
  • Other Ad Hoc duties

 

The Individual

 

  • 2-3 years experience
  • Use of MS Office suite – Word, Excel, PowerPoint
  • Strong Excel and analytic experience
  • Accuracy and attention to detail.
  • Excellent Organisational and Communication skills
  • Good interpersonal skills – ability to work as part of a team

 

Additional Information

 

Application for this role will close on Friday 6th July.

 

This is a 7 month contract.

Ref: 461
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