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Irish Cancer Society

Care to Drive Administrator

Irish Cancer Society

  • Dublin
  • Not disclosed
  • Fixed term contract
  • Updated 08/02/2013
  • Jenny Mulry
this job is expired
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Description

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Job Description

 

TITLE:                                  Administrator – Care to Drive

REPORTS TO:                     Care to
Drive Coordinator

DEPARTMENT:                  Patient
Support Groups

LOCATION:                         Based in
Dublin

HOURS:                                 Full Time
(35 hours/week)

Monday-Friday 9.00am–5.00pm

Time flexibility & some evening and weekend
work required



Contract Type:           Fixed Term
Contract

 
Overall Responsibility
  • To administer the Care to Drive programme on
         a day to day basis
  • Ensure all
         records and data entry is kept up to date
  • Adopt and act in a
         customer service mode and as an ambassador for the department and the Irish
         Cancer Society at all times
 
Main Duties and Responsibilities

 

Care to Drive

  • Strong emphasis on accurate and quick data entry
  • Manage referrals from all partner hospitals
  • Manage bookings from clients
  • Assist with the recruitment, training and ongoing supervision
         of volunteers, as required
  • Follow up on up to date insurance, NCT and drivers licence, as
         required
  • Manage drivers expenses
  • Maintain drivers logs
  • Organise the driver’s rota
  • Organise the patient’s rota
  • Collect and collate statistics on all aspects of the project
  • Arrange support and supervision meetings
  • Maintain full project records in CARE
  • All secretarial duties as they arise

 

Other

  • Reception rota cover as required
  • Other duties/projects as requested by the Care
         to Drive Coordinator
  • Assist with department meetings including arranging
         refreshments as required
  • Ensure any issues that arise are dealt with and/or are
         escalated as necessary

 



General

  • Maintain confidentiality at all times, and compliance with the
         Data Protection Act is an essential requirement.
  • The Irish Cancer Society operates a no-smoking policy and the
         post holder must not smoke in the office or when on Society business
         outside the office.
  • All employees are required to be aware of
         their responsibilities towards health and safety and to adhere to fire
         regulations.
  • This job description is not
         exhaustive. It merely acts as a guide and may be amended to meet the
         changing requirements of the Society at any time after discussion with the
         post holder.

 

Person Specification
  • At least three years’ experience in administrator role
  • Strong numerical acumen
  • Demonstrate
         excellent administrative, file management and time management skills
  • High
         attention to detail especially on data records & processing expense
         claim forms
  • Excellent written and verbal communication
         skills, with the ability to communicate in a positive, open &
         courteous manner using tact and diplomacy
  • The ability to work independently as well
         as part of a tight knit team
  • Ability to prioritise workload and meet tight
         deadlines
  • Excellent
         organisational and interpersonal skills
  • Ability to deal with patients who might be distressed
  • Flexibility to work anti social hours on occasion
  • High level of proficiency in Microsoft Office Suite, databases
         and email
  • Excellent telephone manner

 

 

HOW TO APPLY:  Please send curriculum vitae and cover letter
including current remuneration package to: 
Fiona Walsh, HR Assistant, Irish Cancer Society, 43-45 Northumberland
Road, Dublin 4.  Fax: 01 231 0555

 

Closing date for applications is Sunday, 10th February 2013.  

 

Please visit our website at www.cancer.ie

 

 

The Irish Cancer Society is an equal opportunities
employer.

 

 

Ref: Care to Drive Administrator
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