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Unum Ireland Limited

Administrator - Fixed Term Contract

Unum Ireland Limited

  • Carlow
  • Not disclosed
  • Fixed term contract
  • Updated 07/10/2017
  • Gillian O'Connor
this job is expired
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Description

Administrator - 6 Month Fixed Term Contract

 

Unum is a company of people serving people.  As one of the world’s leading employee benefits providers and a Fortune 500 company, Unum helps protect more than 25 million working people and their families in the event of illness or injury.

Headquartered in Chattanooga Tennessee, Unum has significant U.S. operations in Portland, Maine, Worcester, Massachusetts and Glendale, California with 35 field offices nationwide.

Unum Ireland is a strategic solution centre for Unum, specialising in creation of innovative and customer centric softwrae solutions.

 

Dynamic experienced Administrator required to work in a fast paced Fortune Five Hundred company. The Administrator will be responsible for overseeing the office management function as well as providing proactive, efficient and professional support to maximize the capacity of the Managing Director, AVP of Human Resources and other members of the leadership team when required.

 

Responsibilities

  • Manage and coordinate all aspects of the running of the office including developing and improving the systems and processes.

  • Manage reception function, including meeting & greeting visitors, overseeing post, couriers, ordering stationery, office supplies etc.

  • Provide a full executive and administrative support service to the MD and Ireland Leadership Team

  • Prioritizes and maintains calendar for the leadership team, negotiating scheduling/timing of appointments

  • Event Managements- support team building, recognition and company social events, organise catering refreshments etc.

  • Provide support for US Admin resources, assist with US itineraries, as well as support for Unum US employees coming on business to Ireland.

  • Responsible for processing all invoices, setting up suppliers on systems and ensuring payments are processed on time.

  • Provide a coordination role for Unum Ireland Board & Trustee Meetings, legal, data and benefits related administrative support.

  • Communications: Maintains and updates digital communications systems.

  • Supports the Ireland leadership team with various initiatives across Marketing, HR, CSR, and IT.

  • Administrative Support for Ireland and Global Services Assignments

 
Qualifications
 
  • Demonstrable administrative/executive support experience.
  • Business Qualification essential, specialisation in Marketing, HR or Corporate Governance highly desirable.

  • Minimum 2 years similar experience essential.

  • Excellent written and verbal communication skills.

  • Advanced MS Office skills, Office 365, digital and social media skills, aptitude and desire to learn new technologies. Experience with Workday highly desirable.

  • Exceptional organisational skills and attention to detail, coupled with excellent time management skills and ability to prioritise work.

  • A self - starter capable of working on own initiative but also a team player.

  • Flexible ‘can do’ attitude.

  • Demonstrate tact, discretion and confidentiality.

  • Thorough and proactive.

  • Able to mix well with staff, friendly and welcoming to visitors

  • Able to work in a dynamic, fast paced environment, juggling multiple responsibilities/tasks.

  • Willingness to learn and take on new responsibilities.

  • Ability to see how role and tasks articulate with broader team/business objectives and anticipate how they impact other priorities and responsibilities.

Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to person’s race, religion, national origin, age, disability, marital status, family status, membership of the travelling community, gender or sexual orientation.

 

Unum offers competitive pay. Come join us if you’re interested in working in an exciting and challenging environment for a company that is on the move!

Ref: DMYAD15AUG17C
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Unum Ireland Limited

Unum Ireland Limited

 

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